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🌻Congress And The BoardMinutes2024-10-27

Cyberia Computer Club Regular Congress on October 27, 2024

Original notes: pad.riseup.net/p/cyberia-congress-20241027-keep

Agenda Items

  • LZ Space Check-in

  • Discuss ideas for meeting transcription going forward

  • Games Bash planning

  • Cleaning up matrix rooms

Attendance

@see wiki.cyberia.club/hypha/congress_and_the_board/membership

Active Voting Members (need 6 for quorum)

  • alena (present)

  • alexi (present)

  • carbide_flux (present)

  • fack (absent)

  • Jessica (absent)

  • jonathan (present)

  • karlexceed (absent)

  • queerposting (present)

  • reese (present)

  • sanine (absent)

  • starless (present)

  • zico (absent)

Currently nonvoting presents

  • Mara

Active Branch Updates

@see git.cyberia.club/cyberia/congress-active-branches

services (Jesse) (Forest)

  • No Jesse or Forest

  • Mini-forests getting more experience with our services

  • Moderation got hands dirty Matrix

  • Reese getting more experience with Matrix

  • Alexi: Cyberia Matrix operating procedures?

    • Walkthrough of creating a matrix account

    • Disabling a matrix account

    • Jitsi is back up and running again

meta (?)

  • no updates

  • Removed Scott as leader of meta

games (Johnnie)

  • No Johnnie

  • Black Friday game bash hang-out-a-thon?

outreach and moderation (Starless)

  • Not a ton of outreach post-pride

  • Lots of spicy moderation

    • Raven has had a pattern of simmering down and escalating

    • recently off the rails

    • argument with syne

    • racist anti-fascist (raven) arguing off with a "racist pro-fascist" (syne)?

    • Raven has been banned

    • syne has been warned against further issues

    • Should have banned Raven sooner

  • Possibly going forward for issues like this one:

    • Clean up messages

    • Wait longer to discuss banning users and how to handle rule violations

    • Alexi: Belonging to our group is a privilege. Don't need to be a space for "all" the cool people. We can always make the call that someone is not right for our space.

  • Actionable items

    • Pinning Code of Conduct in rooms that have had moderation issues in the past wiki.cyberia.club/hypha/congress_and_the_board/code_of_conduct

    • In matrix, if you think something looks sus, mention mods ASAP (or say the word "mods" or anything with "moderation" since some users have set up personal notifications)

    • Mute button in coven chat

    • Contact mods in more private chat

rituals and regalia (vvesley)

  • vvesley not present

  • No updates

Treasurer Updates

  • Previous balance $5423.11

  • Current balance: ?

  • Sanine is absent

Secretary Updates

  • Did some research and testing on some transcription tools

Agenda Item Discussions

LZ Space check-in

  • Movie nights have happened

  • Fairly quiet on Friday nights, less people

  • Consider making L0 address public

    • Making invitation policy the "Friday night invitation policy"

    • not on the public calendar

    • Only publishing the address if we have regular public events

    • Not posting the address on our website, but allowing event organizers to share the address with their attendees

    • Make a system for groups to reserve our space for meetings

    • A way for those groups to kick back money towards our open collective

  • Repair basement stairs railing

  • Make the mask policy more obvious at the door

Discuss ideas from meeting transcription going forward

Games bash planning

  • November 29th: 12pm onwards drop-in drop-out

  • Alena: organizing

  • Alexi: Board games

  • Alena: Walk-up friendly games

  • Alena: drinks

  • Starless: snacks

  • Order pizza as a group

  • For future game-bash: archipelago.gg/stats

Clean up some matrix rooms / remove them from the space

  • merge #coven & #modchat?

  • retire #meta (use #cyberia)

  • delete old versions of rooms

  • rename #flamewars, we shouldn't encourage that. something like "technical debate" or "hot takes" instead?

  • retire event planning rooms from last year

Actionable Items

  • Use Zoom for Congress meetings going forward until or unless Reese builds their faster-whisper pipeline

  • Game bash on November 29th

  • Reese will clean up matrix rooms

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