# Cyberia Congress 2023-07-30

## Attendance

    Active Voting Members

    alena

    (present)

    carbide_flux

    (present)

    chris

    ex?

    fack

    Present

    Jessica

    (present)

    johnnie

    (present)

    jonathan

    (not excused)

    karlexceed

    (present)

    queerposting

    (excused)

    reese

    (present)

    sanine

    (present)

    scott H

    (absent)

    starless

    (excused)

    vvesley

    (present)

    zico

    (absent)


## Branch Updates

## Meta Branch
NO head


## Outreach Branch
No HEAD




## Rituals and Regalia Branch

  The Bike Rack Has Been Installed  

  goat sacrifice??? 🐐
  President sacrifice? 


## Services Branch

support@cyberia.club emails had been going unanswered for a couple months while forest was moving to new place and starting new job :(

Need to schedule a time to get together and get Rathouse shipped


## Games Branch
Talk of Games day bash 


Saturday August 5th at Layer Zero

Sunday Augest 20th at Layer Zero

Minetest Gathering 

Where in the world is the minetest server?? Where did the data directory / minetest install end up? 

Fack has a backup 

Check in Games Room in Matrix 



## Hardware Liberation Branch
no head


## Treasurer Update

Last Congress we had $3,587.39

Since then we have made $900 in stripe payments 




## Capsul Conversation

Forest brough up that J3s and forest want to split Capsul out from Cyberia 
and into a separate organization 

  - cyberia still gets free vms and most likely some amount of the revenue

  - Transfer some or most?? of the money from the capsul revenues into the 
    new organization 
  
  -  Forest and j3s have been supporting capsul on thier own for years,
     makes sense to re-organize around the reality on the ground



## Agenda Items? 

 - Dissolve the Hardware liberation branch
 - Amend Bylaws to include responsibility to document work of officers
   - Change "powers"  to "powers/responsibilities"
   - Add a responsibiltiy to each officer position, stating that the officer must 
     log/document thier work and processes in an accessible way, on a discoverable
     public platform like cyberia wiki
     
     
## Discussion Of Lack Of Documentation
- Lack of documentation around processes, what has been done, what needs to be done, 
   access to accounts, etc.
  - Sanine had to meet with chris in person to get access to treasury documents
     - Reese created VaultWarden https://pass.cyberia.club/
       - Accounts are invite only, ask Reese or someone who already has an account
       - initially used for LZ but can be used for Cyberia as well, might want to 
         make  a separate VaultWarden Org. already done👍

        - reese: i can write some documentation on the wiki

  - Bylaws:  
       - Outgoing officers responsible for handing off the work / walking incoming 
         officer through the process
       - Officers are responsible for documenting/logging thier work in full, in a 
         public **DISCOVERABLE** location i.e. cyberia wiki
       - Look at current bylaws: https://git.cyberia.club/cyberia/bylaws#article-8-officers
      


We are running over on time.

Aimless motions approving agenda and seconded by forest 

Agenda item: Dissolve the Hardware liberation branch
-delete for lack of use 
Aimless proposes to dissolve the hl branch seconded by wes
Passed via voice vote 


Forest proposed vote to amend bylaws,  Sanine seconds
Passed via voice vote 

BYLAWS WERE UPDATED HERE: https://git.cyberia.club/cyberia/bylaws/commit/c9c618699f9fb6f55fc5a124856b783e18fd1731

2 neys for closing congress 

yays win congress ends :[